Bradfield Consulting

Office Manager in a legal Consulting Firm - Lagos

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Job

Active since 10-10-2017 Job category Legal
Location Lagos Level Management
Educational level Bachelor / Graduate Employment type Permanent contract
Hours 0 Salary -
JOB TITLE: Office Manager
DEPARTMENT: Admin
LOCATION: Lagos
JOB LEVEL Supervisory

JOB PURPOSE: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency

DIMENSIONS
• Administration
• Human Resources Management
• Facility Management

KEY TASKS AND RESPONSIBILITIES

1. Maintain office services

Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Review and approve supply requisitions
Maintain office equipment including generator
Maintenance of office Building

2. Human Resources

Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc
Process staff salaries and benefits
Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc
Assign and monitor clerical and secretarial functions
Orient and train administrative staff
Provide on the job and other training opportunities
Evaluate administrative staff performance
Supervise all Administrative personnel
Preparation and monitoring of staff roasters

3. Maintain office efficiency

Ensure Office is ready for the day; conducive and all equipment are functioning properly
Plan and implement office systems, layout and equipment procurement
Supervise store office to maintain and replenish inventory
Check stock to determine inventory levels
Verify receipt of supply
Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leases etc
mail dispatch
Handling of all confidential correspondence
Attend office meetings

COMPETENCY AND TECHNICAL SKILL REQUIREMENTS
The incumbent must demonstrate:

Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening
Communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including Ms Office Suite, Outlook Express
Programs, and e-mail at a highly proficient level
Stress management skills
Time management skills

JOB SPECIFICATION

EDUCATION: A degree in business administration or management, finance, human resources, estate management

EXPERIENCE REQUIRED: The incumbent must have proficient knowledge in the following areas:
• knowledge of office administration(essential)
• knowledge of human resource management and supervision
• ability to maintain a high level of accuracy in preparing and entering information
• Sound staff management experience (desirable)

PERSONAL QUALITIES The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
• be honest and trustworthy
• be respectful
• possess cultural awareness and sensitivity
• be flexible
• demonstrate sound work ethics

 

More information
This listing is a full-time job

Job category Legal
Industry / Industries Consultancy
Region Nigeria
Keywords Office Manager

Contact information

Name Bradfield Consulting

Location

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